PA to two Directors

Placed: 29/11/17
Region: United Kingdom
Category: Jobs


Content of the advertisement:

THE CLIENT

A leading engineering firm based in the heart of the West end are looking to recruit a Personal Assistant to support two Directors.

DUTIES:

- To coordinate internal/external meetings and events with other parties as required
- Facilitate meetings including preparation of all meeting documentation, note taking & any other activities as required
- To assist the Managing Director with the completion of expenses and timesheets and the booking of absences on Business World as required
- Completion of timesheet accurately ahead of weekly deadlines and able to assist the Managing Director with their timesheets within the weekly deadlines, as required
- Responsibility for monitoring opportunities and proposals, facilitating go/no go processes
- Produce marketing material, proposal documents, capability statement and presentations
- Responsibility for booking UK travel to include visas, flights, accommodation
- Responsible for the preparation and distribution of all communications
- Responsible for the compilation of reports, papers and presentations
- Responsibility for extensive diary management
- To provide support for diary organisation and the arrangement of internal meetings as required
- Responsibility for screening and prioritising incoming emails for the Managing Director and responding on their behalf where appropriate
- Organising staff conferences, client events and staff webinars

- To be able to demonstrate discretion in the handling of sensitive and confidential documents

THE PERSON:

- You will be required to have a minimum of 10 GCSE's or equivalent including Maths and English;
- A Levels or equivalent
- Bachelor`s Degree or similar
- Vocational qualification in business administration and typing skills;
- Extensive experience of providing high quality secretarial support in demanding and pressurised environments;
- Fully conversant to an advanced level in the Microsoft Suite, particularly Word, Excel, Outlook and PowerPoint;
- Fully conversant in the Adobe InDesign programme.
- Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114

Price / Salary: £35000 - £40000/annum