Finance Administrator

Placed: 30/11/17
Region: Hampshire
Location: Portsmouth
Category: Jobs


Content of the advertisement:

Finance Administrator
Contract
Lakeside, Portsmouth

Summary
Reporting to the Reporting Accountant, provide administrative support and undertake the transactional processing reviews of Record to Report activities.

This will include:-
* Analysis of key supplier invoices e.g. travel, car hire, phone & IT costs.
* Maintaining databases for key costs such as company cars, purchase cards, IT equipment etc.
* Responding to queries from internal customers of the Record to Report service.
* Identifying opportunities to improve the service.
* Review GRIR postings and help the AP 3-way matching process.
* Review bank postings and generate sales invoices.
* Ensuring users complete and submit accurate time sheets.
* Ad hoc analysis as requested by the Reporting Accountant.

Security Criteria to be achieved:
* MOD SC Security clearance.
* Other security clearances as contracts demand.

Key outputs/deliverables will be:
* Deliver and work with colleagues to ensure timely and technically accurate standardised Divisional financial accounting e.g. postings for multi-line supplier invoices; basic intercompany accounting; other general ledger postings as agreed; and basic monthly balance sheet reconciliations.
* Running timesheet reports and providing ad hoc analysis of time bookings.
* Recommend amendments to the Business Processes, associated work instructions and controls supporting Record to Report.
* Identify opportunities for continuous improvement of the services provided ensuring engagement with individuals who can validate and progress those opportunities.
* Materials in support of internal and external audit requirements.

Main Accountabilities:
* Production of timely and technically accurate Fixed Asset account ledger postings.
* Production of timely and technically accurate reports in support of the above.
* Respond to requests for transfer of funds between intercompany accounts internal and external to the Division ensuring compliance with VAT rules and ensure consistency of application across those accounts.
* Respond to requests for standard general ledger accounting postings.
* Produce monthly balance sheet reconciliations in support of the activities above.
* Effective, accurate and timely response to queries.
* Supporting continuous improvement projects through to completion.

Additional Key Accountabilities
* Providing input to and support of, internal and external audit requirements.

Knowledge, Qualifications and Experience:
* Experience of financial accounting.
* Ability to ensure deadlines and targets are achieved or surpassed.

Key Technical Skills / competencies
* Significant experience in the use of Microsoft Office 2010 suite of applications including Excel, Word, PowerPoint and Outlook.
* Experience of Finance IT applications (e.g. SAP, BPC, NAV, IFS etc.)

Key Leadership & People Management skills
* Effective matrix management of the customers of the service and the other functional units within the Finance team.

Interpersonal/Behavioural Skills
* Adopts a customer-centric approach to delivery of service.
* A demonstrable team player with an ability to help motivate those working with them.
* Ability to work effectively under pressure.
* Excellent written and verbal communication skills.
* Ability to influence and negotiate to ensure key decisions, deadlines and targets are met.
* Ensure adherence to defined processes and work instructions.
* Demonstrate an ability to identify issues faced and to find solutions to those issues pro-actively.
* Excellent time management skills.

At First Recruitment we understand just how important it is to secure the right people. That's why our consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.

This is a superb opportunity for anyone looking to work for a reputable organisation

Price / Salary: £1.00 - £500/hour