Facilities Maintenance & Services Assistant

Placed: 07/12/17
Region: Buckinghamshire
Category: Jobs


Content of the advertisement:

My client, a large site in Buckinghamshire, require a Maintenance & Services/Facilities Assistant. The successful candidate will be responsible for the general site maintenance & services for facilities.

Duties include:

Maintenance:

* To work closely with contractors working on the premises and ensuring that contractors, within the terms of the maintenance agreement, comply with the company's procedures relating to security and health and safety and best practice.
* To ensure all building mechanical & electrical plant is functioning correctly, safely and within the guidelines of best practice and legislative compliance.
* Responsible for general ad hoc office maintenance, rubbish clearance, skips, salt/clearance in the event of snow, doorways kept clear of debris etc. Cleaning of building entrances.
* To undertake minor repairs and maintenance duties at the premises - (putting up shelves, supporting furniture moves etc.)
* First point of contact for out of hours call out in the event of any emergencies and late night/weekend working as required.

Office Services:

* Day to day responsibility for pest control - ensuring criteria fully met for catering compliance.
* Management of Iron Mountain off-site archiving Service.
* Responsible for Risk Assessments, Method Statements, PEEPS and other Ad-Hoc HSE relating to maintenance functions
* Manage all maintenance contracts and retender when required using in house procurement team.
* Ensure day to day awareness of Facilities Team functions.
* Provide cover for the purchase to pay process within facilities, ensuring the process is adhered to and all invoices are processed accurately within SAP.
* Monitoring of all e-mails to Facilities Team inbox.
* Setting up of meeting rooms & ensure that the premises are kept in a clean, tidy, safe and operational state
* Responsible for the administration of all post at Head Office
* In conjunction with third party providers administration and monitoring of supplies to the premise. Ensure all Facilities supplies, including but not limited to Stationery, Branded Stationery, business cards, photocopier and sundry office equipment.
* To be responsible for stock and equipment control of Tea points and other office supplies as and when required. Ensuring all site equipment is checked daily e.g. vending machines, Zip Taps, microwaves, fridges.
* Ensure tea points & meeting rooms are kept clean, tidy & fully stocked
* Daily walk round check to include all safety, security, (including fire, intruder alarms, car park and emergency escape routes and doors) and ensure that they are fully functioning at all times.
* Act as Fire Warden and First Aider
* In conjunction with site contractor, and Facilities Co-ordinator, regularly check all safety, security, heating and air conditioning systems (including fire and intruder alarms, emergency lighting and emergency escape routes and doors) and ensure that they are fully functioning at all times.
* Provide cover for Facilities Team Co-ordinator as required.
* Provide cover for Front of House Security as required.
* To undertake ad-hoc duties as required by the Facilities Manager

Qualifications/Experience:

* Educated to GCSE / O level in English and Maths
* Working within a building FM maintenance role would be essential
* IOSH qualifications, health and safety would be essential
* A full clean driving license with own car is essential
* Experience of fitting Office Furniture would be of benefit.
* Experience of using MS applications, email, word, excel and internet use to an intermediate level.
* Experience of stock management and ordering stock with suppliers via the internet.
* Qualifications relating to maintenance. E.g. electrical / carpentry etc would be desirable